Built for food distributors

One system from the customer's order to the money in the bank.

Orders come in by phone, email, text, photo or portal and land as drafts. Buyers get suggestions from a real forecast. The warehouse picks, builds pallets and loads trucks on a phone. Drivers scan every case at the door while dispatch watches the routes live. Invoices, collections and payments close the loop, with food traceability recorded at every step.

Order→Buy→ Receive→Pick→ Load→Deliver→ Invoice→Paid
Orders that type themselves

Emailed orders, PDFs, photos and texts are read into draft orders for a person to check and approve.

The floor on a phone

Guided picking, put-away, replenishment and truck loading on any phone or handheld scanner.

Every route, live

Driver positions, next stops, late and skipped stops, cases scanned and money collected on one board.

Traceability built in

Lot codes and key data captured at receiving and repacking, and the FDA spreadsheet on demand.

Everything a distributor runs on

Each feature is a switch per company, so you turn on what each team is ready for. Nothing is a separate product, and nothing is typed twice.

AI assistant

Takes the typing out of the office, and never changes your data without a person's approval.

  • Customer orders by email, PDF, photo or text become draft orders matched to your items
  • Vendor price sheets become cost changes for a buyer to approve
  • Vendor invoices are read into payables and matched to the receipt
  • Ask questions about your numbers in plain English on the dashboard
  • A morning briefing email: yesterday, today and what needs attention
  • Collection emails drafted for each past-due customer

Orders and pricing

Fast order entry for reps and the office, with the right price on every line.

  • Order guides from each customer's buying history
  • Standing orders that build themselves each week
  • Price levels, contract prices with dates, quantity breaks, promotions and specials
  • Customer bids at fixed or cost-plus prices that price orders once won
  • A history of every price and cost change
  • Catch-weight items priced by the pound

Customers and channels

Meet customers wherever they order, and keep them informed.

  • Customer portal: order, see invoices and pay online
  • Text ordering with a shared message inbox
  • Online stores and marketplaces (Shopify, WooCommerce, Walmart, Amazon) with stock levels sent back
  • Retail EDI: chain and retailer purchase orders in, acknowledgments, ship notices and invoices out
  • Shortage notices with substitutes offered automatically
  • Your own sending domain for invoices, statements and reminders
  • Statements, aging and credit holds

Buying and inventory

Buy what will sell, and know what you have and where.

  • Weekly forecasts with seasons, promotions and known events
  • Suggested orders with safety stock, lead times and purchase multiples
  • Vendor scorecards: fill rate, on time, claims and cost increases
  • Rebates and billbacks earned from every invoice and receipt
  • Vendor claims for shortages, damages and price differences, with photos
  • Lots, dates, physical counts and transfers between warehouses
  • EDI purchase orders to trading partners

Warehouse floor

Run the warehouse from a phone, with fewer mispicks and nothing left on the dock.

  • Guided picking in walking order with item and location scans
  • Put-away, replenishment, repack, move and count tasks
  • Pallets built by stop and temperature, with barcode labels
  • A truck map and a load check that catches out-of-order pallets
  • Dock appointments with vendor confirmations and no-show tracking
  • Floor analytics: lines per hour, accuracy and task times by person
  • Bin locations, or a connection to an automated warehouse system

Delivery and dispatch

Every stop delivered, signed for and visible.

  • Driver app with the route, stops and directions
  • Case scanning at each stop, with wrong-stop warnings
  • Signatures, photos, refusals and credits at the door
  • Cash, check and other payments collected on the truck
  • A live dispatch board with driver positions and exceptions
  • Driver scorecards and the track of each route

Food safety and traceability

Ready for FSMA 204 and for the call nobody wants.

  • Food traceability list items flagged and lot codes required at receiving
  • Key data recorded at receiving, shipping and repacking
  • The FDA sortable spreadsheet in seconds
  • Trace a lot back to the vendor and forward to every customer
  • Recalls with customer notices
  • A daily expiry sweep with markdowns, holds and donations

Finance

The money side, straight from what was delivered.

  • Invoices from what was picked and delivered, printed per brand
  • Credit memos with reasons and restock
  • Receivables, cash application and deposits
  • A collections worklist with follow-ups, promises and reminders
  • Online card and bank payments on every invoice
  • Payables with three-way match, commissions and accounting export
  • Sales, margin, inventory, purchasing and finance reports

Built for your business

One login across your companies and brands, set up the way you work.

  • Several companies and brands, each with its own invoices and numbering
  • Roles that decide who sees what: reps, office, warehouse, drivers, buyers, accounting
  • Settings for how each company works, without custom code
  • Your own fields on customers, items, vendors and orders, in screens, reports and the API
  • An open API with keys, scopes and webhooks to connect your other systems
  • Document layouts for invoices, credit memos, purchase orders, pick tickets and statements
  • A built-in user guide that shows each person only what they use
  • Years of history brought over from your current system

A day in Distrolio

One flow, from the first email of the morning to the last payment of the day.

Early morningOrders are waiting

Overnight emails, texts and portal orders are drafts ready to approve. The morning briefing lists what needs attention.

MorningBuying and receiving

Buyers order from the forecast. Trucks check in at their dock appointment; receiving records lots and creates put-away tasks.

AfternoonShortages handled

Short lines get substitutes, transfers or backorders, and customers are told before the truck leaves.

EveningPick, build, load

Pickers follow guided picks, pallets are built by stop and temperature, and labels are scanned onto the truck.

RouteDeliver and prove it

Drivers scan cases, take signatures and photos, and collect payments while dispatch watches the board.

CloseInvoice and collect

Invoices come from what was delivered. Payments post, reminders go out, and the books are ready to export.

Switch on as you go

Start with orders and invoices, add the warehouse floor, delivery and AI when each team is ready. Nothing is lost between steps.

Bring your history

Customers, items, prices, open orders, receivables and years of invoices come across, reconciled to the penny against your current system.

On every device

The office on a computer, reps and drivers on their phones, the warehouse on a phone or handheld scanner. Nothing to install.

Plans

Prices are per month. Every plan includes the order-to-cash core; higher plans add teams and channels.

Starter

TBD
up to 10 users
  • Order entry and order guides
  • Price levels and contract prices
  • Inventory
  • Invoicing, receivables, statements
Sign up

Standard

TBD
up to 50 users, 3 companies
  • Everything in Starter
  • Purchasing, forecasting and vendor claims
  • Guided picking, warehouse tasks and pallet building
  • Routes, proof of delivery and live dispatch
  • Food traceability and recalls
  • Collections, payables, commissions and accounting export
  • AI order capture and the dashboard
  • Text ordering and warehouse system connection
Sign up

Enterprise

TBD
unlimited users and companies
  • Everything in Standard
  • Customer portal with online ordering and payments
  • Online stores and marketplaces (Shopify, WooCommerce, Walmart, Amazon)
  • Unlimited users and companies
Sign up

See your business in one place.

Tell us about your business and we will call you to set up your account and bring your data over. Already a customer? Sign in.